Project Series- Training

[Note- Microsoft Dynamics GP – All versions available]

This Microsoft Dynamics GP Project Series course explores project management from an accounting perspective. This course teaches you how to create Contracts, Projects, Cost Categories, and budgets. You also learn how to enter costs for projects and perform both Time & Materials and Progress Billing as well as revenue recognition. During this class, we discuss nearly every feature in Project Accounting.

This course is intended for people who would like to learn features and procedures required to effectively use Microsoft Dynamics GP Project Accounting. Project Accounting training is recommended for anyone who plans to implement, use, maintain, consult, or support Microsoft Dynamics GP. The class is targeted toward data entry clerks, administrators, office managers, and consultants who need to understand the technical aspects of Project Accounting and gain knowledge of the application functionality.


  • Configure Contracts, Projects, and Cost Categories.
  • Set up and configure Billing Cycles to facilitate automated billing.
  • Create and assign rate tables to manage cost and billing rates.
  • Create and use Contract and Project Templates.
  • Use reports and inquiry windows in Project Accounting to extract whatever project related information is applicable to your business.
  • Perform maintenance on Project Accounting documents and maintenance records such as customers, employees, and vendors.
  • Perform all Project Accounting related data entry functions including customer invoicing and cost transactions (Timesheets, Employee Expenses, etc.).


Module 1: Overview and System Setup

  • Product Relationships
  • Key Concepts
  • User Security
  • User Project Accounting Setup
  • Posting Setup
  • Posting Accounts Setup
  • Source Document Setup
  • Audit Trail Codes Setup

Module 2: Project Accounting Setup

  • Project Accounting Setup
  • Timesheet Setup
  • Equipment Log Setup
  • Miscellaneous Log Setup
  • Inventory Transfer Setup
  • Employee Expense Setup
  • Purchasing Setup
  • Billing Setup
  • Unit of Measure Schedule Setup

Module 3: Configuring Master Records

  • Customer Class Setup
  • Customer Maintenance
  • Employee Class Setup
  • Labor Overhead Calculation
  • Employee Maintenance
  • Project Access List
  • Equipment Class Setup
  • Equipment Maintenance
  • Miscellaneous Class Setup
  • Miscellaneous Maintenance
  • Vendor Class Setup
  • Vendor Maintenance
  • Cost Category Class Setup
  • Cost Category Maintenance
  • Position Rate Table Maintenance
  • Employee Rate Table Maintenance
  • Equipment Rate Table Maintenance
  • Billing Cycle Maintenance
  • Revenue Recognition Cycle Maintenance
  • Fee Maintenance

Module 4: Contracts and Projects

  • Contract Class Setup
  • Contract Maintenance
  • Project Class Setup
  • Project Maintenance
  • Template Maintenance
  • Project Template Information
  • Change Order Entry

Module 5: Transaction Entry

  • Transaction Entry Overview
  • Transaction Entry
  • Enter Timesheets
  • Timesheet Line Item Information
  • Enter Employee Expenses
  • Employee Expense Line Item Information
  • Enter Equipment Logs
  • Equipment Log Line Item Information
  • Enter Miscellaneous Logs
  • Miscellaneous Log Line Item Information

Module 6: Purchasing and Inventory

  • Enter Purchase Orders
  • Purchase Order Line Item Information
  • Purchase Order Totals
  • Drop-Ship Purchase Orders
  • Save and Print the Purchase Order
  • Enter Purchase Receivings
  • Purchase Receivings Line Item Information
  • Purchase Receivings Totals
  • Verify Posting Accounts and Landed Cost
  • Enter Purchase Invoice Transactions
  • Purchase Invoice Line Item Information
  • Edit Purchase Order Status
  • Returns From Project Entry
  • Enter Inventory Transfers
  • Inventory Transfer Line Item Information

Module 7: Billing and Revenue Recognition

  • Enter Billing Invoices
  • Billing Invoice Detail Information
  • Time and Materials Billing
  • Progress Billing
  • Fee Billing
  • Process Billing Cycle Batches
  • Cash Receipts
  • Enter Revenue Recognition Transactions
  • Revenue Recognition Cycle Batch Processing
  • Closing a Project

Module 8: Maintaining Records

  • Project Transaction Adjustment
  • Void Posted Transactions
  • Database Maintenance
  • SmartList Objects
  • Mass Contract Delete
  • Remove Cost History
  • Remove Billing History
  • Create Combined History
  • Project Accounting Recreate Periodic
  • Reconcile Inventory Quantities
  • Aging Process
  • Aging WIP Process
  • Paid Transaction Removal
  • Close Fiscal Period

Interested in learning more?